SMART INVENTORY MANAGEMENT FOR UNIVERSITIES, SCHOOLS AND COLLEGES
Managing assets and consumables across a campus can be a real challenge. From lost lab equipment to understocked stationery or over-procured sports items — without a proper system, things fall through the cracks.
At Metaguard, we’ve designed an Inventory Management Solution that’s built for the real-world needs of educational institutions. Our system is not just about recording stock — it’s about providing transparency, accountability, and savings across departments.
Real-Time Scenarios – Solved with Metaguard
“Every year, we end up replacing expensive lab kits without knowing where the old ones went.”
With Metaguard: Assign each lab item to a lab assistant or faculty. Track movements, usage logs, and send alerts for overdue returns. You’ll always know what is where and with whom.
“Our admin struggles to locate laptops given to departments and teachers.”
With Metaguard: Each asset is barcoded/tagged. Transfer logs are maintained with user details. When someone leaves or changes role, the system triggers auto-reminders for return or transfer.
“We order in bulk, but there’s no record of who is consuming what.”
With Metaguard: Define request-approval workflows for each department. Auto-generate usage reports monthly/quarterly. Identify overconsumption and avoid pilferage or unnecessary repeat purchases.
“We have 3 campuses. There’s no central visibility of what’s in stock.”
With Metaguard: Our cloud-based system gives your head office real-time insights across campuses. Stock transfer between campuses, centralized procurement, and department-level tracking – all in one place.
The “Assistance Control” project was inspired by the basic idea of the “Bologna Process”, a Pan-European collaboration which started in 1999, to adapt technology to provide a better quality of education that would allow improvement of the next generation of classroom teaching.
The best project finally chosen and tested involved students registered for classes with NFC phones, during the academic year 2011–2012 at “Universidad Pontificia de Salamanca, Campus Madrid” (UPSAM).
This resulted in the senior students at the School of Computer Engineering to certify 99.5% accuracy and ease of attendance that ensured continuous assessment without loss of instructional time allocated to this activity.
Source : Science Direct Volume 40 Issue 11, 1st September 2013, Pages 4478-4489
