Transform Grievances into Trust with Our Smart Complaint Management System

The Challenges of Manual Complaint Handling in Educational Institutions

  • No real-time tracking of complaint status
  • Paper-based registers causing delays and data loss
  • Lack of departmental accountability
  • Students and faculty left in the dark with no feedback loop

Our Solution

Web + Mobile portal for students, faculty, staff

Role-based access for admin, departments, and users

Attachments, categories, and descriptions for clarity

Real-time tracking, notifications & SLA-bound workflows

Escalation alerts for pending issues

Analytics dashboard for management

Integration with university login system

The NIMS Transformation (Case Study)

Institution: NIMS University, Jaipur, a premier institution, was no different – until they embraced our centralized Complaint Management System.

Key Challenges:

  • No visibility into status or resolution timelines
  • Manual complaint logging with delays and lost follow-ups
  • No accountability across departments
  • Frustrated students without any feedback channel

Results in 60 Days

700+ complaints logged

95% resolved within SLA

Student trust improved

First-ever insight into repeat issues department performance

Our Proprietary Complaint Management System designed specifically for educational institutions:

Web Mobile

Web + Mobile Access

4 1

Real-Time Escalations

1 2

SLA Tracking

3 2

Data Dashboards

5 2

Role-Based Workflows

QR code entry

QR Code/Kiosk Entry

offline entry

Offline Entry Option

login system

Integration-Ready with ERP/Login

Built for the Present, Ready for the Future

Next-level capabilities you can unlock: 

Feedback/rating system post-resolution

Mobile app with push notifications

Extendable to maintenance, hostel & more

Monthly performance reports

AI-based complaint categorization and auto-routing

Why Institutions Choose Metaguard

1

Campus-specific design (not generic ticketing) 

2

Deployment support: training + awareness + adoption campaigns 

3

Privacy-first: complaint visibility only to relevant stakeholders 

4

Proven success at scale (e.g., NIMS University)

5

Fully customizable with future-ready roadmap (AI-based routing, feedback tools) 

Ready to Redefine Trust on Campus?

Let us help you build a transparent, student-first complaint redressal culture. 

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Mr. Loveneesh Bansal
+91-8588827540

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we shall get back to you.

NFC Story

The “Assistance Control” project was inspired by the basic idea of the “Bologna Process”, a Pan-European collaboration which started in 1999, to adapt technology to provide a better quality of education that would allow improvement of the next generation of classroom teaching.
The best project finally chosen and tested involved students registered for classes with NFC phones, during the academic year 2011–2012 at “Universidad Pontificia de Salamanca, Campus Madrid” (UPSAM).
This resulted in the senior students at the School of Computer Engineering to certify 99.5% accuracy and ease of attendance that ensured continuous assessment without loss of instructional time allocated to this activity.

Source : Science Direct Volume 40 Issue 11, 1st September 2013, Pages 4478-4489